Sponsors and Exhibitors
A number of sponsor and exhibition opportunities are available for companies looking to meet new customers and reinforce existing relationships. An exhibition stand provides your company with real presence at the meeting and greatly facilitates networking.
Download the sponsor prospectus for 2026: Download the 2026 Sponsor Prospectus (PDF)
Contact
For inquiries about sponsorship and exhibition possibilities please contact:
Mette Benzon at reg@meetingplanners.dk
Exhibitors
Shipment to venue
Please mark all shipments as follows – see full delivery instructions (PDF)
Clarion Hotel Helsinki
Ref. NUGA 12–14 March 2026 (company name)
Tyynenmerenkatu 2
FI-00220 Helsinki
Setup time
Thursday 12 March, between 18:00–23:00
Due to limited storage space at the venue, please store empty boxes etc. on your own stand. If you need to store empty boxes during NUGA, please come to the registration desk and we will guide you to the onsite storage room.
Dismantling time
Saturday 14 March before 19:00. If your courier needs to pick up goods later than 19:00 or on the following Monday, please arrange with the hotel staff at events.cl.helsinki@strawberry.fi.
Exhibition opening hours
Friday: 09:30–15:20
Saturday: 09:30–16:10
General rules for decorations, signs, etc.
No items may be stapled, nailed, screwed, taped, etc. to the walls, floor, or ceiling. As a general rule, decorations, signs, and the like may only be placed on floor stands located a minimum of 20 cm from the walls.
The venue, the organizing committee, and The Meeting Planners cannot be held responsible for situations in which the customer's wishes regarding decoration materials, stage structures, and the like cannot be accommodated, or are rejected in connection with setup, if these fail to adhere to the above guidelines or are otherwise appraised to comprise a risk of damage to the venue.
Cancellation conditions
Should the sponsor or exhibitor cancel (after a sponsorship agreement has been confirmed and accepted), the following will apply: no refunds will be processed unless the sponsorship agreement or exhibition space has been re-sold.
